Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : [email protected]

File No: NHM/MIS/COMP/3801/2018-19//SPO-11597

Date: 18/06/2019

From:

J.V.N. Subramanyam, IAS
Mission Director
National Health Mission, Assam

To,

Computer World Services
1st Floor, Abhinanda Complex, G. S. Road, Ganeshguri, Guwahati-05

Subject: Purchase Order for Laptop Computer, Printer and Scanner

Ref: 1. e-Tender Reference No: NHM/MIS/COMP/3801/2018-19/31679 dated /09/03/2019. 2. Corrigendum cum Extension Notice-1 No: NHM/MIS/COMP/3801/2018-19/33928 dated 28/03/2019. 3. Corrigendum cum Extension Notice-2 No: NHM/MIS/COMP/3801/2018-19/520 dated 06/04/2019.

Sir/Madam,

We are pleased to offer you with our purchase order for the following Item as per terms and conditions mentioned below:

FMR Code : Commited liability for IT equipments 2019-20 (16.6.4, 6.1.2.2.d, 10.3.1.4, 16.7.i, 6.1.1.23.c, 6.1.1.23.d, 6.1.2.1.c, 6.1.2.1.b, 16.4.v, 6.1.1.22.b, 6.1.1.18.a, 6.1.1.2.a, u.16.7.1.1, 16.7.f, 16.2.h)

ITEM DETAILS & PRICE:

Item Name	Key Specification	Quantity	Rate(Exclussive of GST)	GST(%)	Total Amount(Incl. GST)	Delivery Destinations
MFP Printer (Mono) Make:HP Model:M128FN	MFP Laser Printer with Composite Cartridge, Paper size A4, RAM 128 MB, Duty Cycle 8000, 3 Years onsite warranty	8	18038.000	18	170,278.72	As per annexure A
Laptop Computer Make:HP Model:HP 348 G4	i3-8130U, 4GB DDR4 RAM, 1TB SATA, Win 10 Pro, 14" LED HD, DVD R/W, 3 Yr Onsite Warranty, Carry Case	820	38552.000	18	37,302,915.20	As per annexure A
Laptop Computer(High Configuration) Make:HP Model:HP 348 G4	i7-8550U, 8GB DDR4 RAM, 1TB SATA, Win 10 Pro, 14" LED HD, 3 Yr Onsite Warranty, Carry Case	11	59314.000	18	769,895.72	As per annexure A
Printer (Mono) (For A3 paper) Make:HP Model:M706n	Mono Laser Printer with Composite Cartridge, Paper size A3, A4, RAM 256 MB, Duty Cycle 65000, 3 Years onsite warranty	1	57286.000	18	67,597.48	As per annexure A
Scanner Make:HP Model:SJ 4500fn1	Type Flat Bed + ADF, Duplex, Paper size A4/Legal, 30ppm/60 ipm, Duty Cycle 4000 pages, 3 Years onsite warranty	1	54649.000	18	64,485.82	As per annexure A
Grand Total					38,375,172.94

Terms & Conditions:

1. AGREEMENT

The bidder shall execute an agreement on a non-judicial stamp paper of the value of Rs 100/- (stamp duty to be paid by the bidder) within 10 days from the date of the intimation from Tender Inviting Authority informing that his tender has been accepted or within 10 days from the date of issue of order.

2.SECURITY DEPOSIT

The bidder, within 10 days of signing of the contract, shall be required to submit Security Deposit of 5% of the contract value in the form of bank guarantee/ fixed deposit from any Indian nationalized bank in favour of “State Health Society, Assam” valid for a period of 3 years and 6 month from the date of issue of the order.

The Authority may cancel the letter of award, if the successful Bidder (Applicant) withdraws its Proposal (Bid) after its acceptance or fails to submit the required Performance Securities for the initial contract, and forfeit the EMD.

3. SUPPLY CONDITIONS

a) Specifications and Quality

i. The items should be of standard quality and shall comply with specifications, stipulations and conditions specified at tender document.

ii. No reconditioned or refurbished items shall be allowed. In case any item or component found to be reconditioned or refurbished ( not new ) then this shall be treated as cheating amounting to breach of contract and accordingly all legal recourses available under the Law in addition to forfeiture of performance security and blacklisting shall be undertaken.

b) Delivery Period

The items are to be delivered, installed and commissioned at the specified locations as per Annexure-B within 60 days from the date of issue of the Purchase order.

c) WARRANTY

Minimum 3 years Warranty (with warranty certificate) from the date of installation should be provided.

d) Penalty for Delayed Delivery

i. In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be reduction in price @ 0.5 % of the order value of the delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value..

ii. Once the maximum price reduction is reached, termination of the contract may be considered. Non-compliance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

4. PAYMENT TERMS

a) Payment will be 100% after receipt, installation and successful commissioning of equipments at destination.

b) Bill should be submitted in triplicate. Following documents should be furnished along with the bill:

i. Original Delivery Challan must be submitted along with the Bill.

ii. Installation report should be submitted for each item.

iii. Warranty certificate of the OEM for the item.

c) Payment will not be released without Security Deposit of 5% of the contract value in the form of bank guarantee/ fixed deposit from any Indian nationalized bank in favour of “State Health Society, Assam” valid for a period of 3 years and 6 month from the date of issue of the order.

5. All other terms and condition will be as per tender document and corrigendum notice published thereof.

Annexure A:

Item Name

Total quantity to be supplied

Delivery Destinations

MFP Printer (Mono)
Make: HP
Model: M128FN
Warranty: 3 years

Central Drug Ware House, NHM, Narengi, Guwahati, Assam

Laptop Computer
Make: HP
Model: HP 348 G4
Warranty: 3 years

820

1)	DDWH, Baksa	28
2)	DDWH, Jorhat	35
3)	DDWH, Udalguri	15
4)	DDWH, Barpeta	27
5)	DDWH, Kamrup Metro	22
6)	DDWH, Bongaigaon	22
7)	DDWH, Kamrup Rural	49
8)	DDWH, Cachar	38
9)	DDWH, Karbi Anglong	35
10)	DDWH, Chirang	15
11)	DDWH, Karimganj	24
12)	DDWH, Darrang	23
13)	DDWH, Kokrajhar	20
14)	DDWH, Dhemaji	23
15)	DDWH, Lakhimpur	29
16)	DDWH, Dhubri	31
17)	DDWH, Morigaon	15
18)	DDWH, Dibrugarh	29
19)	DDWH, Nagaon	43
20)	DDWH, Dima Hasao	18
21)	DDWH, Nalbari	23
22)	DDWH, Goalpara	25
23)	DDWH, Sivasagar	37
24)	Central Drug Ware House, NHM, Narengi, Guwahati, Assam	99
25)	DDWH, Golaghat	22
26)	DDWH, Sonitpur	30
27)	DDWH, Hailakandi	22
28)	DDWH, Tinsukia	21

Laptop Computer(High Configuration)
Make: HP
Model: HP 348 G4
Warranty: 3 years

Central Drug Ware House, NHM, Narengi, Guwahati, Assam

Printer (Mono) (For A3 paper)
Make: HP
Model: M706n
Warranty: 3 years

Central Drug Ware House, NHM, Narengi, Guwahati, Assam

Scanner
Make: HP
Model: SJ 4500fn1
Warranty: 3 years

Central Drug Ware House, NHM, Narengi, Guwahati, Assam

(J.V.N. Subramanyam, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM/MIS/COMP/3801/2018-19//SPO-11597

Date: 18/06/2019

Copy to:
1) To the Office Manager (Store), NHM, Assam State HQ for necessary action.
2) To the DPM/ DDM/ DDSM, All districts for necessary action.

Mission Director
National Health Mission, Assam